Important notices for Exhibitors

Dear Sir/Madam,

Below we present selected information, abbreviated participation rules, and important dates for the St. Dominic's Fair 2026.

Basic information about this year's St. Dominic's Fair:

The St. Dominic's Fair in the streets of the City Centre will take place from 25.07 – 16.08.2026.

2) IMPORTANT! New locations will be included in this year's St. Dominic's Fair:

• For Crafts/Artists and Foodstuffs:

– A wide section from Pańska Street to Drzewny Market

– Rajska – extension to Heweliusza Street

– Old Town Cellars – section from U Furty Street to Lawendowa Street

• Collector's Zone

Coal Market

– area near the Katownia

3) The market will not take place on the streets:

– Długie Ogrody Street (Collectors)

– Szafarnia Street (Crafts, Artists, Foodstuffs)

– Most Stągiewny (Crafts, Artists)

– Green Bridge (Crafts, Artists)

4) „Premium Zones” – special, prestigious locations of the Fair, in the year 2026, will include Węglarska Street, Pańska Street, Szeroka Street (section from Węglarska to Złotników), Kołodziejska Street and Podmłyńską (NEW) and stalls at Grobla I (NEW)

5) Preferred range – we invite Exhibitors with unique, local products, artisans and designers (also in the spirit of eco and zero waste), as well as original world cuisines and local food produce to collaborate.

6) Event Development – Continuing the Festival Marketing Strategy for the Fair

7) Grand Prix Market – a prestigious competition for Exhibitors with the most interesting merchandise, aimed at promoting their authors and recognising the best Market debuts.

Terms and conditions of participation and important dates:

Submitted tenders are analysed by the Verification Committee according to the criteria set out in the Regulations.

1. In accordance with the Regulations, offers from Exhibitors who have made booking fees for 2026 are considered first. Said Exhibitors are obliged to submit a correctly completed Participation Application Form within 7 days from receiving the email about the opening of registrations (i.e. until 28.04.2026). If no application is submitted within the deadline, the Priority Fair Reservation expires and the fee will not be refunded.
2. Applicants who have submitted a correctly completed Application Form by 06.05.2026, you will receive information regarding the status of your application (accepted for implementation / entered on the reservation list – no demand or space for the proposed assortment / cancelled) 12 June 2026.
3. Applicants who have submitted a correctly completed Application Form between 07.05.2026 and 22.06.2026, they will receive information regarding the status of the application (accepted for implementation / entered on the reservation list – no demand or space for the proposed assortment / cancelled) until 30.06.2026.
4. We inform you that applications made applications received after 22.06.2026 may not be considered.

Sending an offer does not guarantee receiving a stand.

The full instructions on how to become a participant of the Fair can be found in the Guidebook. LINK DO PORADNIKA

We cordially invite you to submit offers of participation in the Fair.

How to prepare to complete an application?

Applications are now open for St. Dominic's Fair 2026. We encourage you to complete the Participation Application Form.

To streamline the completion of the application, please prepare:

1) Step 2. – Exhibitor's offer data, which are obligatory:

– 4 photos Showcasing the uniqueness and quality of the range, a proposal for stand arrangement, and other benefits of the offer (technical requirements: photo weight up to 1MB),

– brand/company description,

– Menu with prices (Gastronomy Sector)

– it is possible to attach degree scan ASP, SAP etc. (Artists' Sector).

2) Step 5. – Data for the Exhibitor Catalogue on the website:

Each year, the catalogue attracts up to 200,000 engaged visitors from all over the world. This is a great opportunity to showcase your brand and products to potential customers and invite them to visit and make purchases. We encourage you to dedicate extra time and complete this section with the utmost care, as it is worthwhile to present yourselves in the best possible light.

– Issuer name – This name will be displayed in the directory on the website. We encourage you to use the name that your brand or stand is most associated with. The name should be unique and cannot be just a product name. Do not use only capital letters (so-called caps lock). We also recommend not providing full KRS (National Court Register) names, but rather their shortened forms. The name can have a maximum of 50 characters (including spaces).

Examples of correct names: “Honey from Ani's apiary”, “Amber Wonders”, “Pol-Invest”

Examples of incorrect names: “Honeys, Mead”, “Amber Jewellery”, “POL-INVEST JANUSZ KOWALSKI LIMITED PARTNERSHIP”

In the case of the Collectors sector, if you are acting as a private individual and/or do not wish to provide your name and surname, please enter the word „COLLECTOR”.

– stall selection – Please select from the prepared categories those products that are closest to what will be offered at the stand. Catalogue users will be able to search the list by product names. You can select a maximum of 10 categories, however, they must be consistent with the actual offer.

– issuer description – the description will appear when you click on the business card in the list, next to the attached photos and contact details. In the description, we recommend briefly presenting your company's history, letting visitors know what your specialty is, what you are particularly proud of, and what (or perhaps who?) can be expected at your stand. Please do not add links or contact details to the description – you will be able to attach these in a separate field (max 1000 characters)

– logo to increase readability, on the Exhibitor list page, we will display only company logos. The logo is graphics A designation or symbol that represents a brand, product, or person. A logo is not a poster, advertising banner, or photograph.

If you have a logo, please send it to us in JPG or PNG format. It will be displayed on the website in landscape orientation, with a 3:2 ratio (1080px x 720px), without any additional margins. We encourage you to adapt your logo to this format to avoid it being cropped. The maximum file size is 1MB.

You can choose to opt out of having a logo on the Exhibitors list, in which case we will place your company name on a standard background instead.

– photos - you have the option to add up to 4 pictures, which will be displayed on your profile on the website. The photos should be clear and present the assortment that will be available at the stand. They don't have to be typical product shots - in addition to the assortment, you can show your stand, or even yourselves - as the craftspeople who created this product.

Product photos will be displayed in landscape orientation, in a 3:2 ratio (1500px x 1000px), with no additional margins. The maximum file size is 1MB. Photos should not contain any additional graphic elements, text, or advertisements. Photos cannot be collages made up of several different shots.

– contact details – this information will be displayed in the relevant fields on your business card. For links, please enter the full website addresses. You can enter only one address for each field. Filling in the fields below is optional.

• Email address
• Phone number
• Website address (in the format http://adresstrony.xyz love https://adresstrony.xyz)
• Facebook profile address (in the format https://facebook.com/nazwastrony/)
• Instagram profile address (in the format https://www.instagram.com/nazwastrony/)
• TikTok profile address (in format https://www.tiktok.com/@nazwastrony)

Additional information regarding the report – please add in the REMARKS column.

We encourage you to complete the Participation Application Form for St. Dominic's Fair!